LAWRENCE COUNTY BOARD OF EDUCATION REGULAR MEETING
IN PERSON & VIDEO TELECONFERENCE
September 18, 2023; 6:00 p.m. Primary Location: Lawrence County High School Louisa, Kentucky
For public viewing of the meeting via the Internet, use this link:
https://www.youtube.com/channel/UCeObmWjYrXWRbaqkBEyznxg
AGENDA
1. CALL TO ORDER
Mission and Welcome/Pledge of Allegiance to the United States Flag
2. ADOPTION OF AGENDA
3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS
3.A. Moment of Silence
3.B. Presentation: Lawrence County High School Football Team
3.C. Presentation: Phillip Hunt, Hall & Clark Insurance
3.D. LC Retired Teachers’ Donation Appreciated: Dolly Parton Imagination Library
4. COMMUNICATION
4.A. Superintendent’s Update
4.A.1. Dr. Fletcher is co-chairing a committee for KASA which involves work on lobbying for funding for staff raises.
4.A.2. Dr. Fletcher served on the Accountability Standards Setting Committee in Frankfort on September 13-15.
4.A.3. Dr. Fletcher is chairing the Appalachian Regional Advisory Committee, representing Kentucky, Tennessee, Virginia, West Virginia; the Committee will be drafting a report to the USDOE on education needs of our area.
4.A.4. Our administration has utilized a new communication process with parents and has implemented a bullying discipline matrix as a result of our anti-bullying committee work.
4.A.5. The Board needs to set dates for a ground-breaking ceremony for the LAVEC construction project and for a working budget session.
4.A.6. Central Office staff have been collaborating on proposed changes to the classified pay scale and have a proposal for the food service team.
4.A.7. The Kentucky Board of Education selected Robin Kinney to serve as the interim education commissioner, effective September 30.
4.B. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES
5.A. Approve Minutes of the August 21, 2023 Regular Meeting and the August 31, 2023 Special Meeting
5.B. Approve Claims and Orders of the Treasurer
5.C. Approve the Monthly Financial Report by Finance Officer Brandi Peters
5.C.1. Bank Reconciliation Report
5.C.2. MUNIS Balance Sheet and Monthly Financial Report
5.C.3. Finance Update: Special meeting/work session for Fiscal Year 2023-2024 Working Budget
5.D. CONSENT AGENDA
Approve the Consent Agenda items:
5.D.1. Per diem and expenses for board members in attendance 5.D.2. Contracts & Services:
5.D.2.a. 23-24 Apptegy/Thrillshare Annual Software and Service Agreement Renewal: $11,940.00
5.D.2.b. Special Education Contract with Dwana Gauze pending liability insurance
5.D.3. Requests:
5.D.3.a. Fundraisers: FES, BES, LEES, LCHS, LMS 5.D.3.b. Use of Facilities:
5.D.3.b.1. Use of Louisa East Elementary cafeteria by LC Wrestling Club for youth/middle wrestling; October 2023 to February 2024; Josh Diamond; pending proof of insurance
5.D.3.b.2. Use of LCHS by Lawrence County Wrestling for a wrestling event, KFWC Region 6 Tournament; January 20 and 21, 2024; Josh Diamond; pending proof of insurance
5.D.3.b.3. Use of Louisa East Elementary for Good News Club sponsored by First Baptist of Louisa; Teresa Kunze; September 2023 to April 30, 2024; one day a week after school; insurance provided
5.D.3.b.4. Use of Facilities: LCHS by Eastern Elite Soccer Academy for soccer training and/or games; September through June 2024; Scott Johnson; insurance provided
5.D.3.c. Out-of-State Trip Requests:
5.D.3.c.1. LCHS students to Marshall University, Huntington, WV; for mass media event coverage; David Prince
5.D.3.c.2. Out-of-State Trip Request: LWES field trip to Noble Family Farms, Minford, Ohio; October 27, 2023; Kandace Anderson
5.D.3.c.3. Out-of-State Trip Request: LEES 2nd Grade field trip to Noble Family Farms, Minford, Ohio; October 11, 2023; Maria Kirk and Meagan Cyrus
5.D.3.c.4. Out-of-State Trip Request: LCHS Girls and Boys Basketball Teams to Carolina Invitational; Charleston, South Carolina; December 27 to 30, 2023; Melinda Feltner and Chandler Thompson
5.D.3.c.5. LCHS Girls Soccer annual end-of-season celebration trip to Kings Island, Ohio; October 28-29, 2023 or Spring 2024; Heath Webb, Head Coach
5.D.4. For Review/FYI: (no action required)
5.D.4.a. SBDM Council Minutes: August: FES, BES. September: BES, LWES, LEES, LMS, LCHS 5.D.4.b. School Activity Fund Reports/Bank Reconciliations-July: LEES. August: BES, FES, LWES, LMS, LCHS, LEES
5.D.4.c. Fall KSBA Regional Training: October 17, Johnson County
5.E. CONSTRUCTION/BUILDING & GROUNDS PROJECTS/UPDATES
5.E.1. LCHS Football Field Upgrades Turf Project: BG: 23-237
5.E.1.a. Consider/Approve Sprinturf, LLC Pay Application #3 for work performed on the Lawrence County High School Football Field BG 23-237, Period 9/11/23 to 09/15/23, Project #: 23-S-KY017: $21,671.52
5.E.2.a. BG 1 for the Louisa Middle School Roof Replacement
5.E.2.b. to hire RossTarrant Architects for the Louisa Middle School Roof Replacement
5.E.2.c. Consider/Approve the Owner and Architect Agreement with RossTarrant Architects for the Louisa Middle School Roof Replacement
5.E.3. Softball Facilities Project (Athletic Upgrades) LCHS BG: 22-147
5.E.3.a. Consider/approve SPIN Invoice #06092308 to LE Gregg Associates for the Lawrence County High School Softball Fieldhouse, BG 22-147, in the amount of $39.00
5.E.3.b. Consider/Approve Change Order #6 to CPR Construction in the amount of $14,355.86 for the Lawrence County High School Softball Fieldhouse, BG 22-147
OTHER ACTION
5.F. Approve school board member representative(s) to serve on the District Improvement Plan Committee
5.G. Approve appointment of District Improvement Plan Committee
5.H. Approve the information as provided within the KETS FY23 Technology Activity Report (TAR) and its submission to KDE
5.I. Approve use of KDE Indirect Costs Rates for Fiscal Year 2023-2024
5.J. Approve to confirm Letter of Summary of Auditing Services by Wells & Company, P.S.C., for Fiscal Year 22-23 not to exceed $23,500
5.K. Approve to advertise for bids for snow removal on school property
5.L. Approve to acknowledge review of NEW Procedure 09.4341 AP.2 Notice of Alternative Education Program Placement
5.M. Approve to enter Executive Session for the purpose of Student Discipline/Expulsion Hearings post-hearing review pursuant to KRS 61.810(1)(f)
5.N. Approve return to Open Session
5.O. New Business
6. PERSONNEL
6.A. Approve changes to the 2023-2024 Lawrence County Schools Pay Scales/Salary Schedules to include raises for the food service department effective in October
6.B. Approve abolishment, creation and/or changes regarding positions
6.C. Approve 2023-2024 Lawrence County Schools Pay Scales/Salary Schedules
6.D. Approve Request for Unpaid Leave of Absence for Scott Smith for the 2023-2024 school year 6.E. Superintendent Professional Growth and Evaluation Update: Standard 4 Human Resource Leadership
6.F. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update
7. ADJOURNMENT
