Lawrence County Board of Education
Regular MEETING
In Person & Video Teleconference
July 17, 2023; 6:00 p.m.
Primary Location:
Lawrence County High School
Louisa, Kentucky
For public viewing of the meeting via the Internet, use this link:
https://www.youtube.com/channel/UCeObmWjYrXWRbaqkBEyznxg
AGENDA
1. CALL TO ORDER
Mission and Welcome/Pledge of Allegiance to the United States Flag
2. ADOPTION OF AGENDA
3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS
3.A. Moment of Silence
4. COMMUNICATION
4.A. Superintendent’s Update
4.A.1. The Dolly Parton Imagination Library is “LIVE” with over 200 hundred pre-K kids rostered within the first 2 days.
4.A.2. We are in the process of implementing another year of “free preschool” to all Lawrence County families.
4.A.3. Update on the football turf project: Coach Short would like to invite board members and others for a ceremony prior to the first home game.
4.A.4. Update on the softball field project: Dr. Fletcher will introduce a change order to finish the interior of the facility.
4.A.5. Other potential projects for sports facilities: Dr. Fletcher is requesting that the Board approve cleaning and striping of the track as well as repairs to the tennis courts, fence additions, etc.
4.A.6. Three days of principal training will be held on July 21, 24, 25 at the Yatesville Lake Conference Center.
4.A.7. Opening day breakfast will be held on August 8th, and the first day of school will occur on August 9th.
4.B. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES
5.A. Approve Minutes of the June 19, 2023 Regular Meeting and the June 21, 2023 Special End of Fiscal Year Meeting
5.B. Approve Claims and Orders of the Treasurer
5.C. Approve the Monthly Financial Report by Finance Officer Brandi Peters
5.C.1. Bank Reconciliation Report
5.C.2. MUNIS Balance Sheet and Monthly Financial Report
5.C.3. Finance Update
5.D. CONSENT AGENDA
Approve the Consent Agenda items:
5.D.1. Per diem and expenses for board members in attendance
5.D.2. Contracts & Services:
5.D.2.a. Copier 60-Month Lease Agreement with Superior Office Service by Louisa Elementary School, Canon: 3 ADV6500, 1 Color ADV C7565 Office Lease Units; $360 per month
5.D.2.b. Top Hat Marketing, Inc. balloon show for Readifest (Jessica Tackett, FRC): $800
5.D.2.c. 23-24 Kentucky School Board Association Membership dues for the period of July 1, 2023 to June 30, 2024: $5,457.13
5.D.2.d. 23-24 Kentucky School Board Association Services with LC Schools: Annual Custom Policy and Procedure Service ($4,475) and eMeeting Maintenance ($1,1000)
5.D.2.e. 23-24 NWEA Renewal of MAP Growth K-12: $18,900.00
5.D.2.f. 23-24 Renaissance Subscription Renewal (products and services includes Star Math, Star Reading, Star Early Literacy, and Accelerated Reader): $40,583.95
5.D.2.g. Mathseeds Renewal, 3P Learning, Inc.: $3,977.50
5.D.2.h. 2023-2024 Northeast Head Start and LC Schools Transition Program Cooperative Agreement
5.D.2.i. Stericycle Shred-it Annual Agreement; effective date 07.03.2023
5.D.2.j. PSST Annual KEEIS Consortium Partnership Fee ($6,309) and Absence Management Integration Annual Subscription ($5,213); July 1, 2023 to June 30, 2024
5.D.2.k. Randy Lawson Invoice for LMS and LEES gym paint recoats: $1,000
5.D.2.l. E-rate Funding Year 2024 consulting contracts with AdTec, including E-rate Agreement for Category One Services, Phase 1 and Phase 2, with annual total of $2,500
5.D.2.m. 23-24 Dual Credit Memorandum of Agreement (MOA) between Ashland Community and Technical College (ACTC) and Lawrence County Schools
5.D.3. Requests:
5.D.3.a. Fundraisers: LWES, LMS, LCHS, BES, LEES
5.D.3.b. Use of Facilities:
5.D.3.b.1. Use of LCHS football fields by LC Youth Football League for practice and games by youth football and cheer, 23-24 school year, Brianna and Kenny Muncy, insurance provided
5.D.3.c. Approval to accept a donation of $7,645 from Todd Case Trucking for football sleds
5.D.4. For Review/FYI: (no action required)
5.D.4.a. SBDM Council Minutes: May: LEES; June: LMS, LWES, LEES; July: BES; LEES, LCHS
5.E. CONSTRUCTION/BUILDING & GROUNDS PROJECTS/UPDATES
5.E.1. Building and Grounds Upgrades
5.E.1.a. Service Agreement with The MOTZ Group, Motz365, for track and tennis court maintenance: Track Total: $52,076.69 and Tennis Court Total: $22,270.56
5.E.1.b. Service Agreement with DR. Painting for band facility: $6,463.80
5.E.2. LCHS Vocational Education Center (LAVEC) Renovation & Expansion BG: 22-146
5.E.2.a. Approve invoice for professional services by RossTarrant Architects for the Vocational Education Center (LAVEC) Renovation & Expansion BG: 22-146 Bid Package 1, June 1, 2023 to June 30, 2023, Invoice No. 2180-11 total of $6,495.90
5.E.3. Softball Facilities Project (Athletic Upgrades) LCHS BG: 22-147
5.E.3.a. Approve invoice for professional services by RossTarrant Architects for the Softball Facilities Project/Athletics Upgrades BG: 22-147, June 1, 2023 to June 30, 2023, Invoice No. 1963-019 total of $1,247.00
5.E.3.b. Approve Pay Application #7 to CPR Construction in the amount of $74,545.60 for work performed on Lawrence County High School Softball Fieldhouse/Upgrades BG# 22-147
5.E.3.c. Approve invoice for geotechnical services by LE Gregg Associates for the Softball Facilities Project/Athletics Upgrades BG: 22-147, Invoice No. 19322 total of $465.00
5.E.3.d. Consider/Approve Change Order #3 to CPR Construction (BG# 22-147) for the addition of days to the contract times for completion due to material delays: a no cost change order.
5.E.3.e. Consider/approve Change Order #4 to CPR Construction for the LCHS Softball Fieldhouse project, BG # 22-147 for refinishing interior of the softball fieldhouse
5.E.4. Safety & Security Upgrades: Approve ADT Commercial Agreement for Vape Detectors for a total of $35,476.60
5.F. Approve Superintendent/designee to delay/cancel school
5.G. Approve the Revised LCHS JumpStart/Transition Plan with budget having received SBDM Council approval
5.H. Approve 2023-2024 student fees
5.I. Approve District Funding Assurances Fiscal Year 2024
5.J. Approve 2023-2024 Letter of Commitment with KDE for the Kentucky Innovative Learning Network (KY ILN)
5.K. Approve Memorandum of Agreement (MOA) with KDE for Local Laboratories of Learning-ARP ESSER, effective July 15, 2023 to September 30, 2024, for a total of $50,000
5.L. New Business
6. PERSONNEL
6.A. Approve abolishment, creation and/or changes regarding positions
6.B. Approve Declaration of Emergency regarding Physical Education Teacher at Fallsburg Elementary School
6.C. Approve updates to 2023-2024 Lawrence County Schools Pay Scales/Salary Schedules from previous board action (pages 7, 13, 14, 17)
6.D. Approve to appoint Teresa Prince and Sarah Blevins to replace retirees Scott Osborn and Pam Puryear as Certified Evaluation Appeal Panel Members (with Lisa Withers as a Certified Evaluation Appeal Panel Alternate Member) for a two (2) year term effective July 17, 2023 through June 30, 2025
6.E. Superintendent Professional Growth and Evaluation: Dr. Robbie L. Fletcher
6.E.1. Orientation to 2023-2024 Superintendent Evaluation
6.E.2. 2023-2024 Professional Growth Plan and Goals
6.F. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update
7. ADJOURNMENT
